Job Title: Executive Assistant & Lifestyle Manager
Location: Miami, FL (Local Candidates Only)
Employment Type: Full-Time | In-Person
Industry: Marketing & Real Estate
About the Role:
We are seeking an exceptionally organized, tech-savvy, and proactive Executive Assistant & Lifestyle Manager to support a dynamic entrepreneur with business interests in marketing and real estate. This is a newly created role that will serve as a key right-hand partner in both professional and personal life management. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and understands the demands of a multifaceted lifestyle.
Key Responsibilities:
Executive & Business Support:
- Manage calendars, schedule meetings, and coordinate travel for the entrepreneur
- Assist in property management for up to 7 real estate properties, including maintenance scheduling, vendor coordination, and insurance/tax tracking
- Stay current with real estate compliance, practices, tax deadlines, insurance renewals, and local/state regulations
- Conduct research and organize data as needed for business or investment opportunities
Financial & Administrative Management:
- Oversee and ensure timely bill payment for personal and business-related accounts
- Track and categorize expenses for reporting and budgeting
- Tech savvy – comfortable with Google Workspace, task/project management tools (e.g., Trello, Asana), bill payment apps, and cloud storage
Lifestyle & Personal Management:
- Coordinate family and personal appointments including doctors, wellness, and household vendors
- Oversee household organization, inventory, and operations, including liaising with staff, cleaners, contractors, etc.
- Manage personal errands, reservations, and occasional event planning
Tech & Systems:
- Utilize tech platforms for calendar syncing, task management, bill pay systems, cloud storage, and communication tools
- Streamline processes and suggest tech-based solutions to enhance efficiency and organization
Requirements:
- Must reside in Miami, FL (non-negotiable)
- Minimum 5+ years in a similar Executive Assistant or Lifestyle Manager role
- Experience managing multiple properties, including knowledge of real estate operations, taxes, and insurance
- Proven track record of discretion and trustworthiness with sensitive information
- Exceptional organizational skills, attention to detail, and follow-through
- Comfortable working in a high-trust, high-responsibility role
Other Requirements:
- Fluent in Spanish
- Valid driver’s license and reliable transportation
- Ability to maintain a flexible schedule when necessary
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