Job Description

A successful hotel and hospitality real estate investment, development and hospitality company that acquires, constructs and manages a diverse portfolio of landmark properties in the United States and Latin America. They are looking to hire a Personal Assistant, who is very experienced working with CEO’s. This individual must be thick skinned, The CEO is extremely busy and will lean on this person for a lot. This company offers amazing growth opportunities. All candidates must have high level excel experience. They are looking to hire an individual with high level integrity, honesty and a great personality.

• Health / Dental Insurance 401K
• PTO
• Office hours 9:00 AM – 6:00 PM
• Candidates should live within a 15-20 mile radius.

Personal Assistant to support the CEO in managing an extensive agenda, meetings, travel, and high-priority tasks. This role requires exceptional personal management skills, the confidence to follow up with other executives within NRI, and the ability to drive deadlines while ensuring seamless coordination between the CEO and other team members.

Given heavy travel schedule, the PA will also play a key role in managing the office, facilitating communication between executives, and overseeing essential personal and professional tasks. The ideal candidate must be high-energy, adept at multitasking, and capable of handling complex logistical and administrative responsibilities.

Key Responsibilities:

• Calendar & Schedule Management: Organize and optimize the CEO’s agenda, including meetings, calls, and appointments. Proactively anticipate scheduling conflicts and resolve them efficiently.

• Task & Project Coordination: Maintain and track the CEO’s task list, follow up on key deliverables, and ensure deadlines are met by liaising with executives and stakeholders.

• Travel Planning & Logistics: Arrange complex international and domestic travel, including flights, accommodations, itineraries, and visa requirements.

• Executive Liaison: Act as a bridge between the CEO and internal/external stakeholders, ensuring clear and timely communication.

• Office & Administrative Management: Oversee office tasks and operations in the CEO’s absence, ensuring smooth day-to-day functioning.

• (THIS IS KEY THAT THEY ARE WILLING TO DO THIS ALSO OUTSIDE OF OFFICE HOURS IF NEEDED) Personal Support: Assist with select personal tasks as required, ensuring seamless coordination between professional and personal obligations.

• Documentation & Presentation Preparation: Draft correspondence, prepare reports, and create high-quality presentations using Microsoft Word, Excel, and PowerPoint.

• Confidentiality & Professionalism: Handle sensitive information with the utmost discretion and professionalism.

Qualifications & Skills:

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives.

• Exceptional organizational skills with a strong ability to prioritize tasks and manage multiple projects simultaneously.

• Strong follow-up and deadline management abilities, with the confidence to engage with senior executives.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with task management tools.

• Detail-oriented, highly reliable, and resourceful, with a proactive problem-solving approach.

• Excellent communication and interpersonal skills to facilitate seamless coordination.

• Flexibility and adaptability to support a CEO with a dynamic and demanding schedule.

• Ability to work independently while managing competing priorities in a fast-paced environment.

Preferred Qualifications:

1. Financial Administration

• Objective: Manage financial documentation related to office expenses.
• Tasks:
• Handle office credit card expense reporting through Expensify.

1. Human Resources Management

• Objective: Facilitate HR processes including onboarding and offboarding.
• Tasks:
• Work with Hilda in our office n HR documentation and setup.
• Coordinate with WheelHouse IT for tech access and with the office manager for desk assignments and orientation.

1. License and Contract Management

• Objective: Oversee software licenses and platform contracts.
• Tasks:
• Conduct quarterly audits of Adobe and Microsoft licenses.
• Manage annual reviews and renewals of the Egnyte platform contract.
• Project Management
• Objective: Lead and support projects that involve event planning, marketing initiatives, and community engagement.
• Tasks:
• Plan and execute events, manage sponsorships for Atian, YPO, and other associations.

QUALIFIED CANDIDATES NEED ONLY APPLY

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