Job Description

Title: Financial Controller with Nonprofit Experience (National Nonprofit Organization)

National Nonprofit with Reach throughout the US

Location: Fort Lee, NJ (On Site)

Excellent Salary and Employer Sponsored Benefits

Are you a Mission Focused and Mission-Driven Controller with Nonprofit Experience ready to impact the underserved on a national level?

The Nonprofit Controller is responsible for managing the financial operations of the organization, ensuring the organization’s financial health and sustainability. This role will oversee all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements. The Nonprofit Controller will work closely with the President & CEO, and Board of Directors to develop and implement financial strategies that support the organization’s mission and goals.

Functioning as a member of the Senior leadership team, the Controller leads this $30 Million organization's finance and accounting team. Reporting directly to the President & CEO, and working closely with leaders throughout the organization, the Controller position is responsible for the overall accuracy of the books and records, and the safeguarding of the organization’s assets. The Controller is responsible for the integrity and control of the organization's financial books and records as well as the process by which reports are generated. This includes regulatory reporting, management reporting, balance sheet integrity and ensuring that the organization's needs remain in focus.

Duties and Responsibilities

Duties will include but not be limited to:

• Direct all operational accounting activities of the organization, including but not limited to: general ledger, financial close, cash and banking, expense and revenue accounting, billing, accounts payable and receivable, payroll allocations, grant and other expense reporting. Ensures accurate and timely processing of the functions listed above.
• Direct external financial reporting activities and ensures accurate and timely dissemination of financial reports, including but not limited to: financial statements, Form 990, Single Audit, and annual audits
• Oversees revenue recognition, billing to ensure the accurate and timely management of all accounts receivable aging components, including: billing, cash receipts application, grant administration
• Oversees all accounts, ledgers, and reporting systems to ensure compliance with GAAP standards and regulatory requirements. Maintains robust internal controls and safeguards for all financial operation and reporting activities.
• Ensures prescribed policies, procedures, and schedules are followed. Ensures that team priorities are aligned to meet organizational goals.
• Reviews and analyzes financial statements and information and provides management updates on a monthly basis.
• Establish and oversee roadmap for continuous improvement in transaction processing systems and implementation of changes to the systems to reflect new types of transactions, and integration with other departmental systems.
• Represent the organization with high integrity, professionalism, sensitivity to culture and engagement

Communication and Partnership

• Instill a culture of clear and concise written and verbal communication
• Communicate in a brief and to the point, but with the fit for purpose level of detail and data at the ready for times when we need to go into the details
• Begin in-person interactions with an active (e.g., asking questions or clarifying points, summarizing and going in with a neutral mindset) and reflective (e.g., briefly repeating your understanding) listening techniques
• Build internal customer service mindset, developing a routine financial planning and analysis engagement, and improving the quality of analyses
• An ability to connect the dots between multiple functions and see upstream and downstream opportunities to streamline work, and impact of work across multiple internal organization - Accounting, Fiscal Management, Mission Services and other parts of Administration (e.g. Compliance, Real Estate, Risk and Human Resources)

General Accounting and Reporting

• Comply with generally accepted accounting policies and procedures
• Maintain general ledger, subsidiary ledgers, and other accounting records needed for preparation of the financial audit
• Manage and maintain a strict deadline to close the financial activities of the month, including the preparation and analysis of the monthly balance sheet, statement of activities, and cash flow forecasts
• Prepare and/or review monthly, quarterly, and annual reconciliation of all accounts
• Manage the revenue cycle and review accounts receivables and billings; enhance the process to optimize cash flow
• Manage, maintain, and update the financial accounting system, including the full responsibility for the organization's chart of accounts
• Oversee all grants accounting; ensure that expenditures are consistently aligned with grant budgets throughout the grant period; manage the collection of financial reporting materials for government, corporate, and foundation grants

Financial Policies and Procedures

• Develop, automate, and implement systems, policies, procedures, and internal controls to ensure compliance with accounting standards and improve efficiencies
• Create Fiscal Policies and Procedures Manual
• Ensure record retention and compliance of agency accounting files

Risk Identification and Assessment:

• Identify potential risks across various business areas, including financial, operational, and compliance risks.
• Analyze the likelihood and potential impact of identified risks.
• Evaluate and prioritize risks based on their severity.

Risk Mitigation and Control:

• Develop and implement risk management strategies and controls to mitigate identified risks.
• Ensure that risk controls are effective and regularly reviewed.
• Conduct risk assessments and audits to identify areas for improvement.

Monitoring and Reporting:

• Continuously monitor the effectiveness of risk management programs and controls.
• Prepare and present reports on risk management activities and performance to stakeholders.
• Stay updated on industry best practices and regulatory changes related to risk management.

Collaboration and Communication:

• Collaborate with other departments to identify and address risks.
• Communicate risk management information and concerns to relevant stakeholders.

Audit, Tax, and Lender Compliance

• With the assistance of the external audit/tax preparation partner, prepare and submit tax returns IRS990 for the organization
• Manage the annual audit to ensure the accurate preparations of audit schedules, financial statements, and footnotes in coordination with the external preparation partner for the annual audit
• Provide support to auditors during the annual audit
• Complete regular debt compliance reporting

Banking

• Manage and track the performance of invested assets in keeping with policies and investment guidelines
• Manage the prompt reconciliation on all monthly bank statements, including investment accounts
• Manage interbank fund transfers and approve as necessary

Organizational and Team Leadership

• Work with team to continuously improve the quality of work on the team; provide training, direction, motivation, and opportunities for skills development
• Manage an accounting team
• Manage relationships with internal clients and act as a key business partner to them, building high levels of professional credibility and mutual trust
• Lead cultural and structural change management initiatives
• Support leadership with preparation of documentation for Audit and Finance committees

Qualifications specific to role

• CPA/MBA preferred, Bachelor's degree required;
• Excellent verbal and written communication skills, able to convey numbers to Donors, Board, and Funders succinctly and with clarity
• A seasoned accounting leader with 15+ years of accounting and finance experience including solid experience coordinating audit activities and managing accounts payable and receivable, and general ledger functions
• Minimum 15 years of significant, progressive experience and quantifiable evidence of success in accounting, fiscal management leadership, ideally in cause related environments and organizations held in the public’s trust
• Meticulous attention to detail and ability to maintain confidentiality of information
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board and external stakeholders
• Proficiency using Microsoft Office products with strong Excel skills; experience utilizing accounting software and an aptitude for learning new software
• Systems builder who brings excellent analytical skills characterized by identifying and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action
• Stellar performer holding a verifiable track record for clear exhibition of professional maturity
• Able to effectively communicate with staff, superiors, colleagues and donors via excellent listening and communication (both written and verbal). Appear polished and thoughtful at all times, paying great attention to details.
• Demonstrable experience in positively energizing others around a mission, and working through moments of shared and opposing goals
• Demonstrated ability to provide attention to detail and concern for accuracy and consistency in results
• Must possess strong presentation skills and proficiency in computer application programs
• Friendly, outgoing personality, with an ability to connect via phone/zoom and in person
• Organized and self-motivated with ability to set and meet strict deadlines

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