Job Description

Freeman Mathis & Gary is a dynamic and growing 440+ lawyer national litigation firm, with thirty-nine offices in twenty-one states. We are a seeking an Executive Assistant for our Atlanta Office. The Executive Assistant directly supports the C-Level Executives and Directors. This position is responsible for a variety of Firm administrative tasks. This position supports the management of staff and ensures business compliance to internal policies. The ideal candidate is enthusiastic, detail oriented, learns tasks quickly, and is highly organized.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities:

• Provides high-level administrative and executive support to C-Level Executives
• Ability to effectively communicate with attorneys, staff, and clients
• Manage and maintain C-Level calendar(s), schedule meetings and appointments
• Track and manage billable time spreadsheets
• Drafts, prepares, distributes and follows-up on various correspondence and reports
• Assist with meeting preparation and coordination as needed
• Prepares agendas and minutes, while maintaining records of various firm meetings
• Organizes and maintains documents and files
• Facilitates electronic engagement letters via DocuSign
• Assisting with C-Level event set-up and execution
• Operates with a team mentality and bring solutions to complex business issues
• Additional duties as assigned

Education, Experience, and Skills:

• Bachelor’s Degree
• Minimum of 3 years’ experience working with C-Level Executives
• Must be able to maintain a high level of confidentiality
• Always maintain a professional demeanor, with a positive attitude
• Highly skilled and experienced with MS Office suite of products especially Outlook, Excel, and PowerPoint
• Excellent time management skills, with a proven ability to meet deadlines
• Excellent organizational skills and attention to detail
• Excellent interpersonal and customer service skills

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

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