Job Description

Our client, a prominent family office dedicated to social justice, political, and environmental causes, is seeking a highly organized and proactive Chief of Staff. This role will be key in managing daily operations, driving strategic initiatives, and overseeing the launch of a new office space. The ideal candidate has a strong background in operations, project management, and executive support, with the ability to navigate a fast-paced and dynamic environment while ensuring seamless coordination across business and personal interests.

**Please note this role will begin at 20-30 hours per week and transition to full-time as the office is built out. There is a strong possibility of permanent placement. The annual salary range is $150K–225K.**

Key Responsibilities:

• Oversee the planning, buildout, and operational launch of a new office, including lease negotiations, vendor coordination, infrastructure setup, and space optimization.
• Establish and implement office policies, procedures, and systems to ensure seamless daily operations.
• Act as a strategic advisor and right-hand to the principal(s), ensuring priorities are aligned and initiatives are executed effectively.
• Manage complex calendars, coordinate meetings, and facilitate communication across internal and external stakeholders.
• Handle highly confidential and sensitive matters with discretion and professionalism.
• Lead and coordinate special projects across business, personal, and philanthropic interests, ensuring deadlines, budgets, and deliverables are met.
• Implement project management tools to streamline operations, track progress, and improve efficiency.
• Develop and maintain reporting structures to provide insights and updates on key initiatives.
• Work closely with accountants and financial advisors to oversee budgets, track expenses, and ensure fiscal responsibility.
• Manage vendor contracts, invoicing, and expense reports to maintain financial transparency and efficiency.
• Serve as a liaison between the family office and household/business staff, ensuring smooth communication and workflow.
• Support hiring, onboarding, and management of administrative and support staff as needed.
• Foster a positive and high-performing work environment by improving team coordination and operational processes.
• Represent the family office in professional settings, serving as a key point of contact for external partners, investors, legal advisors, and vendors.
• Draft and review correspondence, presentations, and reports on behalf of the principal(s).
• Ensure clear and effective communication between business operations, personal commitments, and philanthropic initiatives.

Qualifications:

• 5+ years of experience in operations, administration, or executive support, preferably in a private family office or a similarly high-level environment.
• Strong project management skills, with experience in office buildouts, operations, or strategic planning.
• Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Strong leadership and decision-making skills, with the ability to execute tasks with minimal supervision.
• Excellent communication and interpersonal skills, with the ability to liaise effectively across a variety of stakeholders.
• Proficiency in Microsoft Office, Google Suite, and project management tools (Asana, Trello, Notion, etc.).
• Ability to adapt quickly, think strategically, and maintain a high level of discretion and confidentiality.

Please submit your resume for consideration!

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