Job Description

ABOUT THE COMPANY:

Shames Construction Company (SCC) is a 100% woman-owned business, proudly serving the retail, grocery, industrial, restaurant, and entertainment sectors since 1987. We are seeking an organized and detail-oriented Assistant Project Manager with construction industry experience to support our project management team in ensuring the successful and efficient execution of projects.

SUMMARY:

The Assistant Project Manager at Shames Construction supports the Project Manager in executing construction projects efficiently. Responsibilities include coordinating activities, maintaining communication with stakeholders, managing technical aspects, and ensuring quality, safety, and budget compliance. The role involves documentation, scheduling, cost control, and post-construction tasks. The ideal candidate will have strong knowledge of construction, organizational skills, and the ability to manage multiple tasks while ensuring high quality and safety standards. This position offers growth opportunities in a fast-paced, supportive environment focused on successful project delivery.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Project Support

• Assist the Project Manager with planning and scheduling project activities to ensure timely completion.
• Help monitor and track material orders, delivery schedules, and inventory to avoid delays.
• Assist in reviewing project plans, specifications, and addenda to ensure all elements align with project scope.
• Contribute to developing schedules and cost estimates, ensuring accuracy throughout the project lifecycle.
• Assist in value engineering and constructability reviews to optimize the project scope, cost, and schedule.
• Serve as an on-site proxy for the Project Manager, representing their interests in the field (local and domestic travel required).
• Facilitate clear communication across all project stakeholders, including subcontractors, vendors, clients, and internal teams, to ensure alignment on project goals, timelines, and any changes.

Technical Expertise:

• Interpret and review construction drawings, specifications, and contracts to ensure compliance with design documents, safety regulations, and codes.
• Assist in ensuring work complies with all relevant construction standards and safety protocols.

Problem-Solving:

• Assist in promptly addressing unforeseen design or construction issues, working with the team to identify and propose technical solutions to maintain project schedules and budgets.

Documentation and Reporting:

• Maintain detailed records of construction activities, including RFIs, submittals, change orders, and any other necessary documentation.
• Generate and distribute daily or weekly progress reports, ensuring stakeholders are kept current on project status.
• Track project costs and assist the Project Manager in managing the budget effectively, ensuring projects stay on target financially.
• Verify subcontractor invoices, timesheets, and material receipts, ensuring accuracy and proper documentation.

Quality and Safety Oversight:

• Conduct site inspections to ensure the work meets specified quality standards.
• Oversee testing and commissioning systems and structures to ensure compliance with design and regulatory standards.
• Promote and enforce compliance with all safety standards and protocols on-site.
• Participate in safety audits, toolbox talks, and safety training to maintain a safe working environment.

Post-Construction:

• Assist with project closeout activities, including punch list completion, ensuring all tasks are wrapped up according to contract requirements.
• Prepare final documentation, including as-built drawings and operation/maintenance manuals, to facilitate the project handover.
• Support the commissioning and handover process to ensure a smooth transition to the client.

KNOWLEDGE, SKILLS & ABILITIES

• Must be a self-starter, assertive, highly organized and detail-oriented, able to manage multiple tasks simultaneously, possess a friendly demeanor and have a reliable strong work ethic.
• Excellent verbal and written communication skills with individuals at all Levels
• Capable of training and mentoring others.
• Able to maintain confidentiality, display good judgment, and exercise tact and diplomacy at all times.
• Proficiency with Word, Excel, Outlook, and knowledge of Procore or other project management database.
• Familiarity with DocuSign and AIA contract documents.
• Able to utilize a computer to perform scheduling, accurate data entry, word processing and spreadsheet operations
• Able to be flexible in job duties as the position may dictate.

Experience & Education:

• Minimum 3-5 years project administrator-type experience in the construction industry. Familiarity with OCIP and construction cost accounting is highly desirable. Additional experience preferred. Minimum High School Diploma or equivalent is required.

Physical Demands:

• The employee may be required to reach with hands and arms, climb, balance, stoop, kneel, crouch, crawl, see and hear. May sit for long periods working on a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

This position requires local and domestic travel to project locations, with other work conducted in the office.

Benefits:- Health, dental, vision, and life Insurance 401(k) plan- Paid time off

Salary: $75,000 - $100,000 per year DOE + additional compensation

Shames Construction is an equal opportunity employer and is committed to providing fair and equal employment opportunities for all individuals, without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local laws, including the California Equal Pay Act.

Shames Construction is committed to providing reasonable accommodations for qualified individuals with disabilities during hiring. If you require accommodation, please get in touch with CDavis-Smith@Shames.com

Recruiters do not contact job poster.

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