Job Description

We are seeking a highly organized and customer-service-oriented Administrative Assistant to join our client's team. This individual will serve as the first point of contact, sitting at the reception desk and ensuring a welcoming and professional environment. Additionally, they will provide administrative support to their Land Department and assist with various office management tasks.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is looking for longevity and growth within the company.

Key Responsibilities

• Serve as the first point of contact, answering and directing calls professionally and courteously on a multi-line phone system.
• Greet and welcome visitors, ensuring a professional and friendly experience.
• Keep track of landowners, scan and label documents, prepare FedEx packages, handle division orders, and perform other administrative duties as needed.
• Manage incoming and outgoing mail, ensuring timely distribution.
• Maintain an organized reception area and conference rooms, ensuring they are presentable and fully stocked with necessary materials.
• Coordinate office security by monitoring access, managing visitor logs, and issuing visitor badges.
• Perform general clerical tasks including filing, photocopying, faxing, and mailing.
• Order and maintain office and break room supplies; coordinate equipment maintenance.
• Schedule and manage meeting and conference room reservations, including catering arrangements.
• Order and coordinate breakfast/lunch for onsite meetings as needed.
• Handle office deliveries and errands as required.
• Demonstrate professionalism in handling confidential and sensitive information.

Qualifications & Skills

• Prior administrative experience in a business office environment.
• Strong computer proficiency, with extensive experience in Excel and PDF software.
• Excellent attention to detail and organizational skills.
• Ability to multi-task and adapt to various responsibilities.
• Strong written, verbal, and interpersonal communication skills.
• Professional phone etiquette and in-person presence.
• Positive attitude with a solution-based, customer-focused mindset.
• Professional appearance and demeanor.
• Oil and gas industry experience is a plus but not required.

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