Job Description

Hello! My client is currently looking for a Junior Admin Assistant at the moment for our New York city location. This is a project based role that will be open for about 6 mos. working Monday - Friday, 8:30am - 5:00pm.

** We are looking for individuals who are proficient in Powerpoint/PowerPoint Design skills. A major role of this role is creating the PowerPoints for training (put together the PowerPoints & designing the set up) for the educational team to be able to present.

PRINCIPAL OBJECTIVE:

This position will offer top-tier administrative support to the Vice Presidents of Global Brand Commercial Activation and Global Marketing, Makeup. Additionally, the role will assist the Global Marketing Team with key programs and projects, ensuring seamless coordination and efficient execution.

ACCOUNTABILITEIS:

• Provide confidential administrative assistance including arranging travel, processing expenses, etc. for two Marketing VPs
• Support with managing project flow of the team including marketing project support assistance and department support for meetings, conference calls, etc.
• Manage material and products for all meetings (internal and external), touch bases and international conference calls. Coordinate necessary documents, projections and product samples needed for events/meetings and responsible for meeting set up
• Support with special marketing projects by maintaining and updating competitive advertising/competitive products/competitive samples/competitive collateral and promotional vehicles
• Identifies, initiates, and prepares documentation for team including forms, analyses, and reports
• Interface with internal teams to drive marketing initiatives forward. Compile pertinent marketing materials for international markets to manage their businesses
• Assist with Marketing event planning
• Coordinate International Workshops, Retailer Presentations, New Hire Orientations.
• Responsible for Office Supply, Prototypes and Comps and No Charge as well as departmental invoices through SAP

QUALIFICATIONS:

• Bachelors degree required
• Self-starter with keen ability to work on multiple projects with multiple individuals
• Possess pro-active critical thinking skills and the ability to take initiative, anticipate next steps and offer recommendations and solutions
• Experience with project management and adhering and planning for deadlines
• Must be team player with the ability to build, foster and nurture relationships with Global Marketing team, cross-functional teams and Regions
• Highly detail-oriented, double checking work, with un-prompted follow-through
• Must have strong and concise verbal and written communication and presentation skills
• Must have the potential to assume increased responsibility
• Able to handle matters of a highly confidential matter and be discreet
• Must be proficient in Microsoft Word, Excel, PowerPoint
• Should demonstrate a passion for the cosmetic business

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